Terms and Conditions of Graduation Attendance

It is the responsibility of all Graduands to read and understand the following University of Lincoln Graduation Ceremonies Terms and Conditions.

1. Registration

1.1 Registration

Registration to attend graduation ceremonies taking place from Wednesday 18th January 2017 will close at midnight on Wednesday 4th January 2017.

Graduands who register before the deadline on 4th January 2017 will be entitled to two complimentary guest tickets and, subject to availability, the opportunity to purchase additional guest tickets after initial registration has closed.

1.2   Late Registration

Registration after the closing date will be considered at the discretion of the University. 

Allocation of guest tickets, including complimentary and extra guest tickets, for graduands who register after the deadline stated in 1.1 cannot be guaranteed and will be allocated at the discretion of the University based on availability.

In the event that graduands miss the registration deadline, please contact the graduation team at graduation@lincoln.ac.uk

2. Eligibility

2.1 To be eligible to attend a graduation ceremony graduands must have:

  • Passed an award
  • Had their award conferred by a University of Lincoln Board of Examiners on or before 16th December 2016
  • Not already attended a University of Lincoln graduation ceremony for the same award
  • Paid all outstanding academic tuition fees.

2.2   Resits

Graduands with resits will not be eligible to attend the graduation ceremonies taking place in January 2017 as final results will not have been conferred by a Board of Examiners and released in time to attend.  Graduands will be invited to attend the next ceremonies taking place in September 2017 subject to an award being conferred by a Board of Examiners.

2.3   Extensions

Graduands with resits will not be eligible to attend the graduation ceremonies taking place in January 2017 as final results will not have been conferred by a Board of Examiners and released in time to attend.  Graduands will be invited to attend the next ceremonies taking place in September 2017 subject to an award being conferred by a Board of Examiners.

2.4   Extenuating Circumstances

Graduands with approved extenuating circumstances and where an award has not been conferred by a University of Lincoln Board of Examiners by 16th December 2016, will not be eligible to attend the January 2017 graduation ceremony and will be re-invited to the next available ceremony that they are eligible for.

Please note; where extenuating circumstances are approved, the University will assume you wish to resubmit, even in the event that you have passed the assessment for which your extenuating circumstances have been deemed valid. In this instance, if you do not wish to resubmit and instead wish to attend the January ceremony, you must notify the University in writing no later than 16th December 2016 by emailing assessments@lincoln.ac.uk confirming your intention not to resubmit and instead accept any final award to which you are eligible.

Where notification is not received by 16th December 2016, the University will assume you intend to make a re-submission, your eligibility to attend the University’s upcoming graduation ceremony will be rescinded and you will instead be invited to attend the University’s next graduation ceremony that you are eligible for.

3. Ticketing

The University of Lincoln graduation ceremonies are ticketed events.  Graduand and guest admittance to the ceremony and celebration reception is subject to graduands and guests producing a relevant ticket for the event upon entry.  The University reserves the right to refuse entry without a ticket.

3.1 Graduand

Each Graduand is guaranteed a ticket to attend a ceremony when registering before the deadline of the 4th January 2017.

3.2   Complimentary Guest Tickets

Each Graduand is guaranteed a ticket to attend a ceremony when registering before the deadline of the 4th January 2017.

3.3   Extra Guest Tickets

Extra guest tickets over and above the complimentary guest tickets will be subject to availability. The number of extra tickets available for each registered graduand to purchase will be calculated for each ceremony after the initial registration has closed on 4th January 2017.

If extra tickets are available, these will be limited in number and sold on a first come first serve basis at a cost of £15 per ticket (including VAT). All Graduands who have registered to attend a ceremony will be notified by email any details regarding extra tickets.

3.4 Ticketing and Late Registration

Allocation of tickets, including graduand, complimentary and extra tickets, to graduands who register after the deadline of 4th January 2017 will be at the discretion of the University and will be subject to availability.

4. Non Attendance

4.1 Defer

Graduands unable to attend the graduation ceremony they have been invited to may defer their attendance to a future ceremony. Graduands will need to complete the online registration process and select the option which states that you wish to defer to a future ceremony.  Alternatively, by emailing the graduation team graduation@lincoln.ac.uk  

Graduands who wish to defer their attendance and inform the graduation team of their intention to attend a future ceremony, will be added to the invitation list for this future ceremony.

4.2 Do not wish to attend a ceremony

Graduands who do not wish to attend a graduation ceremony may notify the graduation team of their intention not to attend by completing the online registration process.  Alternatively, email the graduation team graduation@lincoln.ac.uk

The graduation team will assume that graduands who do not complete the online registration process or contact the graduation team regarding their attendance or future attendance, do not wish to attend a ceremony, nor one in the future.

Graduands with resits, extensions or approved extenuating circumstances will be automatically invited to attend a future ceremony once their award has been conferred by a Board of Examiners.

4.3 Certificates and Transcripts

Where graduands are unable to attend a graduation ceremony their certificate and transcript will be posted to the permanent home address that we hold for you on our records. Graduands are responsible for ensuring the University holds the most up to date contact details against their records.

To update your contact details please email studentrecords@lincoln.ac.uk

5. Refunds

Notification of any extra guest tickets that have been purchased must be made to the graduation team graduation@lincoln.ac.uk by the refund deadline of 13th January 2017. Refunds for extra tickets will not be given after this deadline.

6. Academic Dress

It is a requirement that all graduands attending their graduation ceremony wear the appropriate University of Lincoln academic dress.   This can be hired or bought from William Northam, the University academic gown hire company.

 http://www.williamnortham.com/Northams/Index.aspx

7. Right to Refuse Entry

All graduands and their guests must be seated in the Cathedral at least 30 minutes prior to the start of the ceremony. 

Graduands and guests will not be permitted entry once the ceremony has commenced.

The University of Lincoln reserves the right to refuse entry to the graduation ceremonies and celebration reception where deemed appropriate.

The University of Lincoln reserves the right to ask any person to leave the ceremony if they are disruptive to the proceedings or to other guests.

8. Graduation Ceremonies as a Public Event

8.1 Publications

The University of Lincoln’s bi-annual graduation ceremonies held in January and September are considered to be public events. This means that the names and award titles, but no classifications, of all graduands (including those graduating in absentia) are published in the graduation brochure.

In addition, the names of graduands will be provided to our external supplier for use on graduation products such as graduation t-shirts and hoodies. This does not include award titles or any other information.

8.2   Filming and Photography

The University of Lincoln film and photograph the graduation ceremonies. These images are to be used by the University for use within marketing materials and on the University website (including social media). A professional film recording is taken of all graduation ceremonies.  These are streamed onto the University of Lincoln website and will be available to purchase on DVD after the ceremony.

Graduands and guests seated in the Cathedral should be aware they may appear on these recordings and photographs.

8.3   The Press

The local press may be in attendance at the graduation ceremonies and may take photographs and video footage.

 9. Disclaimer

The University of Lincoln aims to provide the graduation ceremonies as advertised, but reserves the right to make alterations to the celebrations if necessary, or in the case of unforeseen circumstances.  In the unlikely event that a ceremony has to be cancelled, rescheduled or postponed, the University will make every effort to contact graduands and in addition will announce information on the University website.

 

Visas For Overseas Students Attending Graduation

If your visa expires before your graduation ceremony you will need to return home before your visa expires and apply for a Standard Visit Visa to return to the UK (your family can also apply for this visa). When you are issued with a Standard Visit Visa you can then attend graduation using this visa to travel to the UK. It can take some time to receive this visa so you need to apply well in advance of your graduation ceremony. There are a number of documents you need to prepare for the visa application and this may also take some time. It is important that you research this visa carefully to ensure your visa application is successful.

For more information about Standard Visit Visas visit our Advice Service website.

Information is also available on the Home Office website.

If you have any questions about your visa please contact the International Advice Team either by emailing internationaladvice@lincoln.ac.uk or if you are in Lincoln attend their drop-in Monday-Friday between 12pm-2pm in the Student Support Centre.