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University Policies
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University Policies
The University of Lincoln operates within a framework of regulations, policies, and procedures to ensure it meets the statutory requirements for UK universities.
Other documents also form important elements of our Governance regime and relate to many and varied aspects of University business, including teaching and learning, employment, finance, and student services.
An A-Z list of our policies can also be accessed in the University Policies A-Z page.
You will notice that next to each policy is a link shortener. We encourage you to use the link shortener so that you are always using the most up to date version of the policy.
Got a question about a policy or can't find the policy you're looking for? Try asking our AI bot Newton: https://lncn.ac/newton
Newton is currently only available to staff but will be rolled out to students soon.
Some documents may not be suitable for users of assistive technology. If you need a version of a document in a more accessible format, please email policies@lincoln.ac.uk
Admissions and Student Recruitment
| Policy Name | Link |
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Access and Participation Plan Access and Participation Plan 2025/26 - 2028/29 Access and Participation Plan Summary 2025/26 - 2028/29 Access and Participation Plan 2020/2021 - 2024/25 |
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Annual Fee Information |
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Academic, Student Policies and University Regulations
To access the University Regulations page please visit the University Regulations and Schedule of Awards page.
Communications
Data Protection and Records Management
| Policy Name | Link |
|---|---|
For more information on Data Protection and Information Compliance please visit the Data Protection & Information Compliance page.
Digital Services
Equality, Diversity and Inclusion
| Policy Name | Link |
|---|---|
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Access and Participation Plan Access and Participation Plan 2025/26 - 2028/29 Access and Participation Plan Summary 2025/26 - 2028/29 Access and Participation Plan 2020/2021 - 2024/25 |
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For more information about Equality, Diversity and Inclusion please visit the Equality Charter Success page.
Estates
| Policy Name | Link |
|---|---|
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https://lncn.ac/parksept25 (policy effective from 1st September 2025) |
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Finance
| Policy Name | Link |
|---|---|
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Anti Bribery Policy and policy on accepting gifts and hospitality |
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Governance and Compliance
| Policy Name | Link |
|---|---|
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Sponsorship of External Organisations and Individuals Policy |
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University Instrument and Articles of Government |
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Health and Safety
People Performance and Culture
| Policy Name | Link |
|---|---|
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Criminal Convictions, Security Clearance and Disclosure & Barring Policy |
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Disclosure and Barring Service (DBS) Click here for the guide to eligibility |
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Further details on expenses can be found here. |
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Manager Guidance for delegation and reports in MyView |
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Departmental Stress Risk Assessment Form Individual Stress Risk Assessment checklist Managers Guide - Dealing with cases of work related stress Managers Guide - Stress Risk Assessment |
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Supporting New and Expectant Families (Maternity, Paternity and Adoption Leave) |
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Research and Enterprise
| Policy Name | Link |
|---|---|
| Artificial Intelligence (AI) Research Policy | https://lncn.ac/AIresearch |
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Concordat to Support the Career Development of Researchers Progress Report |
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Spinout Review: Statement of Best Practice Adoption 2024 The University of Lincoln's declaration of adoption statement regarding the government's Spinout Review and its alignment of best practice with University policy: Areas that require amendments for full alignment include a statement addressing the National Security and Investment Act 2021 and equity distribution for software spinout companies which has been suggested by the Review at a maximum of 10% for the university and minimum of 90% for inventors. You can contact us regarding the adoption of the Spinout Review best practices by email at contracts@lincoln.ac.uk. |
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Sustainability
| Policy Name | Link |
|---|---|
| Biodiversity | https://lncn.ac/biodipol |
| Environment and Energy Policy | https://lncn.ac/envenpol |
| Sustainable Travel Policy | https://lncn.ac/sustrvpol |
For more information on Sustainability at Lincoln please visit the Sustainability page.
Policy Framework
Coming Soon
We are currently reviewing our suite of policy documents in order to ensure due alignment with Office for Students Regulation and Guidance relating to Academic Freedom and Free Speech as part of our commitment to securing free speech within law. This work will include all policy documents relating to (list is not exhaustive):
- admissions, appointments, reappointments and promotions
- disciplinary matters
- employment contracts (that may include conditions on speech)
- equality or equity, diversity and inclusion, including the PSED
- fitness to practise policies and procedures
- harassment and bullying policies
- IT, including acceptable use policies and surveillance of social media use
- Prevent duty
- principles of curricular design
- research ethics
- speaker events
- staff and student codes of conduct
In the meantime, or in cases of uncertainty, the definitive and up-to-date statement of the institution’s approach to freedom of speech is set out in our Code of Practice on Academic Freedom and Freedom of Speech and guidance can be sought from the Legal and Compliance Services team.