Privacy and Website Use Terms and Conditions

The University of Lincoln takes seriously its responsibilities to respect the privacy and data rights of people using our website or contacting us by email or other electronic means. 

On these pages you can find terms and conditions about use of the University's website, including our Privacy Notice which explains how we collect, handle and use personal information submitted through online forms and other channels. 

You can also read more about use of cookies on our website and other policies relating to information compliance, including our obligations as a data controller under UK data protection legislation and as a public authority under the Freedom of Information Act. 

You can find details about copyright law as it applies to content published on the University's website. You can also find contact information for our Information Compliance team if you have any questions or comments about the University's approach to data protection, e-privacy or freedom of information.

 

The points below relate to all data submitted to the University via our website:

  • The University may use the data anonymously to monitor system efficiency or for statistical purposes
  • Unless otherwise stated, all information submitted via our websites is held securely in accordance with the Data Protection Act
  • We will not pass your details to third parties, unless we are legally obliged or allowed to do so
  • If you are an international student, the University may transfer your personal data to one or more educational services companies who have been selected by the University to help us to keep in touch with enquirers and applicants, and provide information to them. By submitting your enquiry via any method, you are consenting to your data being used in this way. Both the University and its partner companies will maintain and process your data in accordance with the Data Protection Act. If you do not wish your data to be used in this was, please  contact compliance@lincoln.ac.uk.

Prospectus requests, open day bookings and requests for marketing information:

  • We may use the information you provide to fulfil further requests for information and services, or to contact you with information that may be of interest to you
  • Your information will not be used for decision making with regard to applications to the University
  • If you are thinking of applying for a course at the University we will send you important information. Should you wish to stop using our service please contact us at enquiries@lincoln.ac.uk.

The University website

We may occasionally set cookies as an aid only to the functionality of a website.

The Virtual Open Day and Open Day Booking systems may gather personal details on a voluntary basis only. This information will only be used in relation to your enquiry or to aid in the personalisation of your experience on these pages.

You may refuse the use of cookies through your browser settings, however please note that if you do this you may not be able to use the full functionality of some websites.

Google

University of Lincoln websites use Google Analytics to inform us of statistical information about website performance and usage. Information gathered is anonymous and used only to gather statistical data about website usage.

Google set a cookie (Double Click 'id') as part of their ad serving platform. The information generated by the cookie about website usage will be transmitted to and stored by Google on servers outside of the UK. Google uses this information for the purpose of evaluating our website's usage, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also share this information with third parties where required to do so by law, or where such third parties process the information on Google's behalf.

Further information: http://www.google.com/policies  
Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout 

Online payments

This payment site uses two cookies that are essential for the running of the site. These cookies only fulfil functional requirements relating to transactional processes. The cookies are:

  1. Site_Val, which is used to track the user's language e.g. Welsh
  2. ASPSESSIONID, which is used to track the user's session.

If you email us with a general query, the information you provide to us will only be used to respond to your query. You will not be added to a database or mailing list. If you email us to request a prospectus or book onto an Open Day, we will add your details to our customer relationship management (CRM) system to enable us to process your request and provide useful information relating to it. Please refer to our Privacy Notice for more detail on how we collect and use personal information from enquirers.

As permitted by the Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000 and by the Regulation of Investigatory Powers Act 2000, the University may electronically scan any emails received for obscene, indecent and illegal remarks and content. The University may also scan any messages left in 'chat rooms', bulletin boards etc, provided on its Virtual Campus, websites or other computing facilities for similar material.

Where the University is convinced that there is proper lawful authority for the interception of communications, our policy is to co-operate fully with the relevant authorities. If, however, we are convinced that the authorities have exceeded their powers either deliberately or by oversight, it is the policy of the University to assist Data Subjects in any complaint to the proper regulatory authority.

A number of online forms are contained within our web pages which are provided for your convenience - for example, to aid you in requesting a Prospectus or booking to attend a University Open Day. The University of Lincoln does not automatically capture and store any personal information about the individuals who access its websites or web pages, unless this information is volunteered by the visitor. Any information you choose to provide using online forms is not matched to your use of our website and your visits to our websites are therefore anonymous. The data you provide in submitting online forms may be stored in our customer relationship management (CRM) system in order to fulfil your request and to provide information on similar products and services. Please refer to the details included within our online forms, the relevant Privacy Notice and our Cookies Statement for further information.

Information about the University's Freedom of Information Publication Scheme and its legal obligations can be found on the Secretariat site:

http://secretariat.blogs.lincoln.ac.uk/information-compliance/freedom-of-information/

FOI requests can be made directly to: compliance@lincoln.ac.uk 

All material published on the University of Lincoln's websites (unless stated otherwise), is the property of the University and must not be copied or distributed for any commercial purpose. This includes, but is not limited to, the University's logo, graphics, website design and contents.

The University permits the taking of copies of material published on its web pages for personal use only, in electronic or hard copy form, providing that the copyright notice, below, is retained on each copy. Making alterations to any of the pages, or using content in any other work or publication, other than for quotation purposes, will be a direct breach of the University's copyright and may result in civil action.

The University's prior written permission must be obtained for any other use of material contained in its web pages.

The University of Lincoln makes every possible effort to ensure that the information published on its websites is accurate and up to date, but reserves the right to make amendments at any time and without prior notice.

The University provides hyperlinks to third party websites not affiliated with the University, for the convenience of users only. By linking to these websites the University of Lincoln in no way endorses the contents, views or information held on such sites.

To the fullest extent permitted by the law, the University of Lincoln nor any of its officers or employees shall be liable for any loss, additional costs or damage howsoever arising, suffered as a result of using the University's websites or hyperlinks provided to third party websites.

If you have any questions or comments about the University's approach to data protection, privacy and information compliance, please email: compliance@lincoln.ac.uk or write to:

Registrar’s Executive Officer and Information Compliance Manager
Registrar’s Office 
University Registry
University of Lincoln
Brayford Pool
Lincoln
LN6 7TS

Further information about the University’s Data Protection Policy and its legal obligations can be found at the following link:

http://secretariat.blogs.lincoln.ac.uk/information-compliance/data-protection/